Purpose

The purpose of this policy is to ensure that Booster Club fundraising proceeds for the Disney trip are distributed fairly, consistently, and transparently among participating dancers.

Initial Registration Benefit

• Any dancer who is officially registered for the Disney trip by June 30, 2026, will have their $100 registration deposit paid by the Booster Club.

August 30 Distribution

• On August 30, 2026, all available Disney fundraising proceeds remaining after the June 30 deposit payments (minus a reserve of $1000)  will be distributed equally among all dancers registered as of August 30, 2026.
• The allocated amount will be applied directly to each dancer’s Disney trip account.

Ongoing Fundraising Distributions

• Following the August 30 distribution, fundraising proceeds will continue to be distributed in equal increments.
• Each time the Booster Club accumulates sufficient fundraising proceeds to provide $100 per registered dancer, a distribution of $100 per dancer will be applied directly to each dancer’s Disney trip account.
• Additional distributions will occur each time this fundraising threshold is reached.

Dancers Registering After August 30

• Dancers who register for the Disney trip after August 30, 2026, will receive a one-time Booster Club contribution of $300 toward their Disney trip deposits.
• Beginning with the first fundraising distribution following their registration, these dancers will participate equally in all future Booster Club fundraising distributions.
• Fundraising distributions made prior to the dancer’s registration date will not be applied retroactively.

Individual Fundraising

• Families have the option to utilize individual Dance the Magic fundraising sites to raise funds for dancer and guest trips. These sites are created by Dance the Magic for each dancer and guest, and are a separate fundraising campaign from BCAD Booster Club.
• Individual fundraising proceeds are applied directly to that dancer’s Disney trip and costume expenses, per Dance The Magic guidelines.
• Once a dancer’s Disney trip and costume costs have been paid in full through a combination of Booster Club distributions and/or individual fundraising, that dancer will no longer be eligible for additional Booster Club fundraising allocations.
• Any future Booster Club allocations that would have been distributed to that dancer will instead be redistributed equally among the remaining eligible dancers until all eligible dancers’ trip and costume expenses have been paid in full.

Parent/Guardian Trip Assistance

• After all registered dancers’ Disney trip costs and required costume costs have been paid in full, any remaining Disney fundraising proceeds will be distributed equally among the registered families.
• These funds will be applied toward the Disney trip costs of one parent or guardian associated with each registered family, until available funds are exhausted.

Withdrawal from the Trip

• If a dancer withdraws from the Disney trip and a refund is issued, any portion of that refund attributable to Booster Club fundraising distributions shall be returned to the Booster Club.
• Returned Booster Club funds will become part of the Disney fundraising account and will be redistributed equally among the remaining eligible dancers in accordance with this policy.
• Any portion of the refund attributable to the family’s personal payments or individual fundraising shall be returned in accordance with Dance the Magic refund policies.

General Provisions

• All Booster Club fundraising distributions will be applied directly to Disney trip balances and have no cash value.
• Distribution amounts and dates will be recorded by the Booster Club Treasurer and made available to participating families.
• The Booster Club Board reserves the right to amend this policy if necessary to address unforeseen circumstances, provided any changes are approved by a majority vote of the Board and communicated to participating families.