BCAD Booster Club Meeting Minutes

Date: 5/7/2026 – 5/8/2026

Time: 6:00-8:00pm

Location: 139 N Main St. Unit 1, Dublin, PA 18917

Meeting Facilitator: Sara Gerges

Secretary: Amanda Higgins

Meeting called to order at 6:16pm on 5/7/2026

Members Present:

• Amanda Higgins
• Sara Gerges
• Meghan Siporin
• Becki Rynkiewicz
• Miranda Fuller
• Denise Andres

Minutes from last meeting approved. Motion made by Sara Gerges. Seconded by Meghan Siporin. Unanimous approval.

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Treasurer’s Report

• Bank account has been opened. 
• Current balance: $883.11. 
• Reimbursements totaling $199.87 are currently being held.
  • Expenses included:
    • Art in the Park 
    • Raffles 
    • General expenses 
• Future purchases will utilize a debit card. 
• Treasurer’s Report approved unanimously.
  • First: Sara 
  • Second: Meghan 

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Fundraising & Events

Dublin Day

• Plans include:
  • Soft pretzels 
  • Ice 
  • Table setup along the front 
  • Larger signs and easel display 

Branch Creek Event

• Discussed:
  • Sponsorship sign 
  • Balloons 
  • Gift baskets 
  • Girls wearing performance jerseys 
  • Balloon arch 
  • Assistance with 50/50 and raffle sales 
• Raffle pricing:
  • 50/50 tickets: $5 
  • Raffle tickets:
    • 1 for $5 
    • 3 for $10 
    • Arm-length for $20 
• Branch Creek flyers available in Google Drive. 
• Volunteers should arrive at 3:00 PM for setup. 
• Denise will handle Menlo and lottery tickets. 

Art in the Park

• Profit reported: $196.55. 
• Fundraiser updates should be provided after each event. 

Recital Planning

• Bouquets to be picked up from Produce Junction Saturday morning. 
• Papers needed for flowers. 
• Approximately 500 candy bars needed.
  • Estimated cost: $430.78. 
• Concession planning will depend on ticket sale numbers. 
• A post-recital survey will be distributed to gather ideas for next year. 

Owowcow Fundraiser

• Amanda coordinating celebrity scooper schedule. 
• One scooper at a time. 
• Volunteer schedule:
  • Four 1-hour slots 
  • Eight 30-minute slots 
• Volunteers include:
  • Francesca 
  • Dana 
  • McKenzie 
  • Rick 

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Administrative Updates

• Zeffy account has been set up. 
• Need to establish an Amazon Business Account. 

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New Business

Upcoming Calendar of Events

• July:
  • Dairy Queen event 
  • Sports ticket raffle 
  • Explore table opportunities at stores during June, July, and August 

Tentative Future Events

• September 12: Trivia Night
  • Tentative location: Pennridge Community Center 
  • BYOB 
• October: Skate Night
  • Halloween theme 
  • Inline 309 
• November: Ladies Night (Friendsgiving) 
• December:
  • Holiday party 
  • Holiday “Paint With Me” event

Adjournment

The meeting was adjourned at 8:17 PM by Sara Gerges and will reconvene tomorrow.

Call to Order

The meeting was called to order at 5:42 PM.

Members Present:

• Amanda Higgins
• Sara Gerges
• Meghan Siporin
• Becki Rynkiewicz
• Jasmine Quirple
• Denise Andres

Discussion Items

Trivia Night Fundraiser

• Planned for September 12, 2026 at the Pennridge Community Center. 
• Rental agreement was printed and reviewed. 
• Venue representative is currently on vacation. 
• Event details:
  • Time: 6:00 PM – 10:00 PM 
  • Access to venue begins 2 hours prior to event. 
  • 30 minutes allotted for cleanup afterward. 
  • BYOB and food permitted. 
• Ticket pricing:
  • $40 per person 
  • $350 per table (round tables seating 10) 
  • VIP tables estimated at approximately $400 
• Venue costs:
  • $600 rental fee 
  • $350 security deposit (refundable) 
  • Payment due in August 
• Ticket sales scheduled to begin in June. 
• Prize ideas discussed:
  • Cash prizes 
  • Gift cards 
  • Group experiences 
  • Four Seasons Orlando package 

Skate Night

• Tentatively scheduled for October 17 or October 24, 2026. 

Friendsgiving Event

• Planned for November 12, 2026. 
• Possible venues discussed:
  • Boiler Room 
  • Bishop Estate 

Holiday Paint Night

• “Mommy and Me” paint night planned for sometime in December. 
• Date still to be determined. 

Marketing & Social Media

• Increase social media activity:
  • Multiple Facebook posts daily 
  • Two Instagram posts daily 
• Begin promoting:
  • Sports raffle 
  • Photography mini sessions 
• Jasmine will assist with social media efforts. 
• Discussed conducting interviews with children going to Disney. 

Website Discussion

• Website cost:
  • $136.44 for 3 years 
  • Free domain for the first year 
• Domain is available. 
• Plan to purchase both:
  • .com 
  • .org 
• Proposed website features:
  • Homepage with upcoming events 
  • Volunteer requests 
  • Progress tracker 
  • Meeting minutes 
  • Bylaws 
  • Expense information 

Adjournment

The meeting was adjourned at 7:22 PM by Sara Gerges.